Executive Assistant
Executive Assistant
Canberra City location
Monday to Friday role
12 Month Contract with extension possibility
About the Position:
WorkPac are currently working with Open Arms Veterans & Families counselling, who was founded by Australia's Vietnam veterans. They are Australia's leading provider of mental health assessment and counselling for Australian veterans and their families.
To be successful in this position you will be someone who has demonstrated experience working in mid to large scale government departments and providing administrative and executive support to management teams.
Duties will include:
Providing administrative and executive support to the National Manager including managing document workflow, coordinating information, arranging internal and external meetings, diary, telephone calls and email
Anticipating requirements for, and initiating the timely preparation of briefing material prior to meetings attended by the National Manager
Organising travel for National Manager and other staff as required
Coordinating and managing branch requests for information, such as parliamentary and ministerial requests
Managing all documents for the attention of the National Manager, including tracking and clearance procedures in an effective and timely manner
Collaborating with divisional colleagues to develop and administer work improvements to procedures and practices to enhance workflow
Providing administrative advice, support and services to the National Operations Branch and assisting in all other areas where needed
Managing internal databases
Collating input for all staff fortnightly updated and monthly secretary report
Writing agenda for weekly directors meeting, attending and distributing minutes
Maintaining appropriate records in records management system (TRIM)
Performing other administrative duties as required
Skills & Experience:
Demonstrated experience within a Executive Assistant or similar role
Experience using record management systems
Extensive experience in the use of Microsoft Office applications - Word, Excel, Outlook and PowerPoint
High level of integrity and strong communication skills
Strong organisation skills to manage competing priorities
Exercise a high degree of initiative and discretion in dealing with confidential and sensitive business matters
Ability to establish strong working relationships and deliver a high standard of customer service
Current C Class Drivers Licence
Working with Children/Vulnerable people check
Must be either an Australian Citizen to apply for this role
Apply Now
Click on the Apply button or for more information please contact Vanessa Thomas on (07) 3715 2001 or vanessa.thomas@workpac.com quoting the above reference number.
Job Order Code - 6123J2021780
About WorkPac
WorkPac is Australia's leading, privately owned recruitment provider to the mining, construction, engineering, oil and gas and healthcare sectors. We are proud to partner with some of the country's leading companies to deliver rewarding career opportunities. Looking after our employees is important to us. Through our my rewards platform, we offer benefits from retail rewards through to financial, health cover, insurance, superannuation services and more.
At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.
Job title: | Executive Assistant |
Contract type: | Temporary |
Location: | Canberra |
Industry: | Administration Personal/Executive Assistant |
Job expiry: | 2021-07-29 |
Reference: | 6123J2021780 |
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