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Office Administrator

Job description

  • Permanent Opportunity

  • 5 days a week - Monday to Friday

  • Darwin Based Position

About the Role

We are currently seeking an Office Administrator to support the Director Administration & Management Systems in all administration matters and report directly to them, support the Accountant in all financial and HR administration, ensure the office runs smoothly by managing the office facilities, reception, accounting and bookkeeping, HR and payroll & provide administration support to all Office and Site staff where required

What you will be doing:


  • Manage emails and correspondence

  • Collect / receive mail, distribute, action and file

  • Reception

  • Collate supplier invoices, data entry to MYOB and process payments

  • Prepare customer invoices, data entry to MYOB

  • Maintain and purchase office supplies including stationery

  • Maintain Key Register

  • Maintain Assets Register

  • Maintain register for chemicals and related safety data sheets for Grosvenor site (head office)

  • Maintain employee list inclusive of current licenses and training records

  • Maintain employee and contractor training register

  • Organise travel and accommodation bookings as required and update the specific jobs Travel Calendar and the Accommodation Register

  • Manage IT requirements including hardware, user licences and problem reporting

  • Filing electronic and hard copy records as required

  • Assist Director Administration & Management Systems, Director Construction, Contract Administrator, Project Administrator, Project Coordinator/HSEQ where required


  • Process payroll and prepare related reports

  • Update Portable Long Service Leave spreadsheet for reporting to NT Build

  • Maintain vehicle and mobile plant register and registration and insurance requirements

  • Update project indigenous employment report where required

  • Process EFT payments on Thursday for the following week

  • Update Timesheet records for Full-Time employees, Paysheets for Salary employees


  • Maintain first aid kit supplies for Grosvenor site


  • Bank account and Credit Card Reconciliations and month end reports as required

  • Update Wages, Super, PAYG & Payroll Tax Reconciliation with payroll data

  • Superannuation reconciliation and lodgement

  • Payroll Tax reconciliation and lodgement

  • Credit Control debtor statements and follow up outstanding debtors

  • Creditor Statement Reconciliation and EOM Payments

  • Completion of Fuel Tax Credits register for monthly purchases


  • NT Build Return Lodgement Advice completion and reporting


  • Completion of subcontractor trade contracts

  • Assist with preparation of tenders

  • Small Jobs preparation of quotations for Clients and update Quotation register

  • Small Jobs follow up on progress claims (Sales Invoices) to be generated on completion of job

  • Small Jobs update the register with accounting information from Sales Invoices

  • Maintain employee induction package

  • Compilation of employee employment contracts and associated backup documentation

  • Maintain new employee records and employee terminations inclusive of ATO and superannuation requirements

  • Lodgement of company registrations, submit applications for credit accounts

  • Assist with end of year accounts and ATO reporting

  • Archive electronic and hard copy records

  • Standard Forms maintenance and implementation

  • Data Directory folder management and maintenance

  • What you will need:

  • Minimum of 3 years experience in office and financial administration

  • Time Management, organisational and planning skills and the ability to multi-task and prioritise

  • Sound knowledge of accounting, payroll and administration including relevant legislations, and Modern Awards relating to the Building Industry

  • Excellent written and verbal communication skills

  • High level of accuracy and attention to detail and the ability to perform under pressure and to execute assigned tasks in a timely manner

  • The ability to show initiative

  • High level of computer literacy including Microsoft Office (Word, Excel, Outlook) and MYOB

Job Reference Number: 7467J202163

How to Apply:

Click on the Apply button or for more information please contact:

WorkPac Professional Principal Consultant: Alanna Keehn, quoting the above reference number.

About the Company

WorkPac is Australia's leading, privately owned recruitment provider to the mining, construction, engineering, oil and gas and healthcare sectors. We are proud to partner with some of the country's leading companies to deliver rewarding career opportunities. Looking after our employees is important to us. Through our my rewards platform, we offer benefits from retail rewards through to financial, health cover, insurance, superannuation services and more.

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications

Job title: Office Administrator
Contract type: Full Time
Location: Darwin
Industry: Office Manager Administration
Job expiry: 2021-10-19
Reference: 7467J202163